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Privacy Policy

How the Australasian Association for Engineering Education collects, uses, stores and protects your personal information under the Australian Privacy Principles and the Privacy Act 1988 (Cth).

Last updated: 31 May 2026

The Australasian Association for Engineering Education (AAEE) is committed to protecting the privacy of the members, authors, conference participants, and members of the public who use this website. This Privacy Policy explains what personal information we collect, how we use it, who we share it with, and the rights you have over your information. It applies to aaee.com.au and any related services we provide.

AAEE is a professional association and a Technical Society of Engineers Australia, governed by its elected Executive. We handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. What information we collect

We only collect personal information that is reasonably necessary for our activities. Depending on how you use the site, this may include:

  • Contact details: your name, email address, phone number, and institution or organisation when you submit an enquiry form, email us, apply for membership, register for a conference, or make a journal submission.
  • Information about your enquiry or submission: the question, manuscript, or topic you contact us about, and any details you choose to share.
  • Technical information: IP address, browser type, device type, pages visited, referring URL, and approximate location collected automatically through standard server logs and analytics.
  • Correspondence: copies of emails, messages, or notes when you contact us.

You do not have to provide personal information to browse the public pages of this website, but some functions (such as contact forms, membership, and submissions) will not work without it.

2. How we use your information

We use personal information for the purpose it was collected for and for related purposes you would reasonably expect, including to:

  • Respond to your questions, requests, or complaints.
  • Administer membership, journal submissions, conference registrations, and awards.
  • Improve the quality, accuracy, and usefulness of the research and information we publish.
  • Measure how the website is performing (in aggregate, non-identifying form).
  • Comply with legal obligations.

We do not sell your personal information to anyone, and we do not use it for marketing without your consent.

3. When we share your information

We will only share your personal information where it is necessary to deliver our service or required by law. This may include:

  • Service providers: trusted third parties that help us operate the website and our activities (hosting, email delivery, analytics, peer-review and conference platforms). These providers are bound to handle your information securely and only for the purposes we specify.
  • Engineers Australia and partners: where necessary to administer membership or jointly run an event, and only with the minimum information required.
  • Government and regulators: where we are legally required to disclose information, for example to comply with a court order or a regulator’s request.

4. How we store and protect your information

We take reasonable technical and organisational steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure. These include encrypted transmission of form data, restricted internal access, and secure storage with our service providers.

We retain personal information only for as long as needed to fulfil the purpose it was collected for, or as required by law.

5. Cookies and analytics

This website uses cookies and similar technologies for essential functionality and to measure aggregate usage. Where analytics cookies are used, the data is collected in a form that does not identify individual users.

You can control cookies through your browser settings. Blocking cookies may affect how some parts of the site work, but core information will remain accessible.

6. Your rights

Under the Australian Privacy Principles, you have the right to:

  • Ask what personal information we hold about you.
  • Ask us to correct information that is inaccurate, out of date, or incomplete.
  • Withdraw consent to future use of your information (where we relied on consent).
  • Make a complaint if you believe we have mishandled your information.

To exercise any of these rights, please contact us. We will respond within a reasonable timeframe, usually within 30 days.

If you are not satisfied with our response, you can lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au or 1300 363 992.

7. Links to other websites

Our website links to external sites, including author and institutional pages, Engineers Australia, and partner organisations. We are not responsible for the privacy practices or content of those websites. We encourage you to read their privacy policies before providing any information.

8. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in the law. The “Last updated” date at the top of this page shows when it was most recently revised. Material changes will be communicated on the site.

9. Contact us about privacy

If you have a question about this policy, or you want to access, correct, or complain about how we handle your information, please contact us via the contact page. We will treat all privacy-related enquiries seriously and confidentially.